Perfect Cover Letter Structure and Format

Cover Letter Anatomy

A winning cover letter has a clear goal, a focused argument, and credible evidence. Aim for 250–400 words, readable on mobile, and easy to skim.

Layout

1. Header: Name, email, LinkedIn, portfolio.
2. Greeting: Address the hiring manager by name if possible.
3. Hook: 1–2 lines tying your background to their mission/product.
4. Evidence: 1–2 short stories with metrics aligned to JD.
5. Close: Tie to their roadmap; ask for next step.

Formatting Rules

• Use short paragraphs (2–4 sentences each).
• Prefer plain text over heavy formatting (great for ATS and email).
• Export to PDF when uploading; keep a text version for emails.

Micro-Templates

Hook: “I’m excited about {{Company}}’s work on {{initiative}} because {{specific reason}}.”

Evidence: “I led {{project}} that improved {{KPI}} by {{%}} using {{tech/approach}}.”

Close: “I’d love to help {{Company}} achieve {{goal}} on the {{team}}.”

Quick Checklist

• Specific to the company (1 reference to product/user/roadmap).
• Two measurable outcomes, not responsibilities.
• Clean file name: Firstname-Lastname-Cover-Letter.pdf